UA-186723008-1

Bookkeeper

By April 20, 2022

As a Bookkeeper you will perform a variety of accounting and bookkeeping duties according to established policies and procedures. Execute accounting operations by submitting invoices, receiving and processing payments, reconciling statements, updating software programs and spreadsheets, and filing documents. Protect the organization’s value by keeping information confidential. This position reports to the CEO.

Qualifications:

Education/Experience:

• Accounting, Finance degree

• 5 years of experience in accounting / bookkeeping and AP/AR functions

• High level of proficiency or expert knowledge of QuickBooks

• High level of proficiency or expert knowledge of MS Excel, Word, Outlook

• Proficiency in the operation of standard office technology

Essential Duties:

Accounts Payable

• Process accounts payable, purchase orders, petty cash, and employee expense reports

• Maintain vendor records and remit payment for services rendered

• Sort, code, and enter accounts payable

• Prepare payments, obtain signatures, and disburse checks

• Recording monthly credit card expense transactions

• Process invoices

• Understand and manage cash flow Accounts Receivable

• Utilize job numbers and purchase order codes to prepare and submit customer invoices

• Receive and process payments; prepare and coordinate deposit activities

• Monitor client accounts for non-payment and delayed payment; analyze discrepancies and unpaid invoices

• Contact clients on receivables to collect payments

• Work with Managers/ collections to collect payments

• Process Monthly Sales Tax Payroll

• Process Bi-Weekly Payroll

• Make 401K Contributions

• Maintain employee records

Accounting / Bookkeeping

• Comply with federal, state, and local legal requirements

• Document a system of accounting procedures and follow established policies

• Maintain accounting records by entering data into software programs and filing documents

• Verifying the accuracy of invoices and other accounting documents

• Perform all necessary account, bank, and other reconciliations monthly as requested

• Generate accounting statements and reports

• Develop spreadsheets to maintain and organize up-to-date financial records

• Research, track, and resolve accounting and documentation discrepancies

Communication:

Communicate with co-workers, clients, vendors, and others in a courteous and professional manner

• Maintain contact with all departments to obtain and convey information and/or to correct transactions

• Keep management informed of accounting activities and any significant problems

• Attend and participate in meetings, as required

• Compose or edit correspondence, memoranda, reports, forms, and email as required

Required Skills:

• Ability to multi-task, prioritize, and work efficiently

• Superior organization and time-management skills

• Work well both independently and in a team environment

• Effective communication and interpersonal skills

• Strong logic and problem-solving skills

• Interact with a diverse group of people

• Exceptional attention-to-detail

• Customer service-oriented

• Maintain confidentiality

• Work well under pressure

Benefits:

• 401(k)

• Dental insurance

• Disability insurance

• Health insurance

• Life insurance

• Paid time off

• Holiday Pay

• Vision insurance

Job Type: Full Time
Job Location: Madison

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